Meetings
Simplify28%
of observed time
$504k
Annual cost
336 hrs
Per week
Insight
Decision-making is spread across too many recurring meetings.
Opportunity
$102k
Recover 34 hrs / week from recurring coordination load
Teho Activity Analysis
The time and motion study for digital work
See where time goes, what it costs, and where to recover capacity.
Teho gives leadership teams an evidence-based view of how work really happens and what to stop, redesign, or automate first.
Built by founders who've spent years improving productivity and operations at
What Teho shows
See exactly where payroll is going and what it's funding.
The readout is designed to give leaders a concrete operating picture they can act on, not a dashboard full of disconnected metrics.
Activity AnalysisTeam: Strategy & OpsPeriod: Last 30 days
Observed hours
1,200 hrs / 30 FTE
Annual cost
$1.8m
Meetings
28%
of observed time
$504k
Annual cost
336 hrs
Per week
Insight
Decision-making is spread across too many recurring meetings.
Opportunity
$102k
Recover 34 hrs / week from recurring coordination load
Modelling
22%
of observed time
$396k
Annual cost
264 hrs
Per week
Insight
Senior analysts are rebuilding the same inputs and structures each cycle.
Opportunity
$84k
Redesign the core workflow around reusable inputs
Reporting
20%
of observed time
$360k
Annual cost
240 hrs
Per week
Insight
Weekly reporting relies on repeated commentary drafting and reformatting.
Opportunity
$96k
Apply AI to first-draft production and review
16%
of observed time
$288k
Annual cost
192 hrs
Per week
Insight
Manual follow-ups and status chasing are driving avoidable email volume.
Opportunity
$58k
Automate routine follow-ups and status-chasing workflows
Admin
14%
of observed time
$252k
Annual cost
168 hrs
Per week
Insight
Basic admin work is duplicated across systems, approvals, and handoffs.
Opportunity
$42k
Simplify process across systems and approvals
Largest cost sink
Meetings
$504k annual cost
Fastest AI win
Reporting
Structured recurring workflow
Most fragmented work
Admin
Spread across 6+ tools
...and where to recover the most value.
Reduce decision overhead
$114k
Fewer decision meetings. Faster approvals. More async coordination.
Automate workflow admin
$204k
Less scheduling, reporting and documentation overhead. More capacity for core work.
Speed up information flow
$173k
Less time spent chasing inputs. Faster retrieval and handoff.
Tailored for leadership
Built for the leaders who carry the numbers.
Protect EBITDA
See how coordination drag, approval overhead, and low-value repetition are quietly absorbing payroll before it shows up in the numbers that matter.
$1.4M
avg. recapturable value
What was previously invisible now becomes financially legible.
Strategic work aligned to priorities
0%
Leadership-visible coordination drag
0%
Margin opportunity quantified
0%
EBITDA opportunity identified
+$0
How it works
Observe. Analyse. Prioritise.
Raw activity evidence becomes a leadership-ready decision in three deliberate steps.
Observe
See the work
01
Reveal how time and effort is actually spent across knowledge-work activities, rather than relying on surveys, anecdotes or self-reporting.
What comes into view
Time mix, workflow evidence, concentration of effort, and the activities that shape the operating week.
Operating evidence
Analyse
Find the capacity
02
Turn the activity pattern into a clearer view of where coordination drag, rework, and non-core effort are absorbing valuable capacity.
What gets interpreted
Meeting density, handoffs, fragmented workflows, and the parts of work that cost the most to keep carrying.
Commercial precision
Prioritise
Prioritise action
03
Translate the insight into a practical sequence of redesign, automation, and AI decisions that leadership can act on with confidence.
What gets decided
What to stop, redesign, or automate first, plus the order that will create the strongest capacity return.
Leadership-ready action
Proof & Trust
Why leadership teams buy in quickly.
The readout lands because it is specific enough to challenge assumptions, commercially precise enough to build a case, and structured to hold up in a board room.
Operating evidence
From assumption to activity-level fact
Leaders get an activity-level view of knowledge work that is specific enough to challenge assumptions and credible enough to guide decisions.
Commercial precision
From instinct to decisions you can build a case around
Time mix, coordination drag, and payroll-funded effort become legible enough to build a real case for redesign, automation, and AI.
Governance by design
Privacy controls set before deployment, not after findings
Privacy controls, reporting scope, and cohort thresholds are set before deployment so insight stays focused on team-level operating patterns rather than individual rankings.
Sample report
See whatleadership receives.
The sample shows the exact deliverable: time mix across real workflows, where capacity is being absorbed, and a prioritised action sequence leadership can act on immediately.
- Time mix across real workflows and operating rhythms
- Where capacity is being absorbed across payroll-funded work
- A prioritised action sequence leadership can act on immediately
View Sample Report
Interactive page plus PDF handoff for internal review.
Activity Analysis
Time mix across real workflows and operating friction.
Opportunity Report
A prioritised action sequence leadership can act on immediately.
Insights & Intelligence
Metrics that matter.
We quantify the invisible friction that prevents your teams from doing their best work.
LOW-VALUE ACTIVITY
34%
Time spent on administrative, repetitive, and low-leverage work.
+12% vs benchmark
AVG. FOCUS DURATION
14m
Continuous time spent on a single high-value task before interruption.
-22% vs target
MEETING DENSITY
42%
Portion of the week spent in synchronous meetings and coordination.
High friction
CONTEXT SWITCHING
18x
Average switches between applications or workflow contexts per hour.
High drag
Recoverable capacity
Total annual cost of identified low-value activity, coordination drag, and workflow friction in one leadership-ready view.
$0
Potential value in view / year
Recoverable value estimator
See what recovered capacity could be worth.
Estimate the annual value tied up in coordination drag, admin work, and workflow friction across your team.
Team size
Knowledge workers in scope
120
Average loaded salary
Salary plus on-costs per person
£70,000
Low-value time
Admin, coordination, reporting, and rework
18%
Estimated value at stake
Directional estimate
£1,512,000
Potential annual value tied up in low-value work, coordination drag, and fragmented workflows.
- Potentially recoverable
- £302K to £605K
- Capacity in view
- 37,152 hrs
- Equivalent capacity
- 4.3-8.6 FTE
Illustrative estimate, not a quote or guaranteed saving.
The Comparison
Teho vs. the alternatives.
Most approaches either rely on what people say happened, or capture activity without the context to interpret it at leadership level. Teho does neither.
Feature
Teho
Manual Audits
Time Trackers
Evidence model
Real work-pattern evidence
Interview-based / subjective
App-level / surface activity
Implementation
Background / low disruption
Workshop-heavy / time intensive
User-managed / intrusive
Insight depth
Leadership-ready opportunity view
Static findings / general themes
Raw usage data / low context
Privacy model
Team-level anonymised insight
Process-dependent / variable
Often individual monitoring
Time to value
Weeks, not quarters
Months to complete
Ongoing data / unclear ROI
Pricing
Package led
Fixed-fee. Scoped. No hidden extras.
Choose the scope that fits your operating question. Every package includes setup, capture, analysis, and a leadership-ready readout.
Exploratory Diagnostic
For smaller teams or first engagements
01
8-14 participants
3-4 weeks
- Directional patterns and friction points
- Summary report and leadership readout
Team Diagnostic
For focused team analysis
02
15-30 participants
4-6 weeks
- High quality insight for a single team
- Full diagnostic report and priority actions
Department Diagnostic
For broader teams and stronger confidence
03
31-50 participants
4-6 weeks
- Cross-workflow patterns and deeper evidence
- Action-focused recommendations and readout
Organisation Diagnostic
For multi-team or wider functional analysis
04
50+ participants
Custom scope
- Multi-team comparison and executive insight
- Tailored reporting and rollout recommendations
Minimum scope thresholds apply so each diagnostic is large enough to produce reliable, useful outcomes.
Privacy & Governance
Governance by design.
Teho is built for team-level operating insight. Privacy controls, reporting scope, and cohort thresholds are set before deployment begins so leadership sees operating patterns, not individual rankings.
What we capture
- Work-pattern metadata from participating devices
- Workflow interaction signals to quantify time mix
- Optional screenshots with privacy controls
What we don't capture
- Individual performance, rankings or tracking
- Keystrokes, credentials, audio, or video
- Personal activity or non-work related behaviour
Privacy controls
- On-device redaction before upload where policy requires it
- Privacy guard rules for sensitive apps, sites, and keywords
- Team-level reporting with cohort thresholds
Enterprise governance
Configurable deployment policies for privacy, evidence depth, and reporting scope.
“Reporting is structured around aggregated team-level patterns, with privacy guardrails and cohort thresholds chosen before deployment begins.”
Team-level
Reporting default
Policy-led
Deployment controls
Consent promptsVisible indicatorsApp exclusionsRetention controls
Review privacy policyFAQ
Questions executives ask first.
How do you protect employee privacy?
Teho is built for team-level operating insight, not individual monitoring. Deployments can run without screenshots, apply redaction before upload, enforce cohort thresholds, and keep reporting aggregated so leadership sees patterns and bottlenecks rather than named rankings.
What data sources do you analyze?
Teho combines work-pattern metadata, workflow interaction signals, meeting load, application mix, and optional screenshot evidence when policy allows it. The objective is to understand how knowledge-work time is actually spent across activities, not to build a click-by-click record of each person’s day.
How long does a typical analysis take?
Most teams can get to a leadership-ready readout within a few weeks once the operating question, privacy model, and deployment scope are agreed. The work is designed to move quickly enough to support real planning, not become a months-long diagnostic exercise.
What is the typical ROI?
The first return is operating clarity: leaders can see — for the first time with evidence — where capacity is being absorbed by coordination drag, admin work, and low-value repetition. That makes it possible to stop the wrong work, direct redesign and automation precisely, and back AI investment with a commercial case instead of instinct.
Next step
Get Started
Tell us your team size, the operating question you want answered, and your timeframe. We'll recommend the right diagnostic and return a fixed-fee quote within one business day.
Every quote includes setup, capture, analysis, and a leadership-ready readout.
01
Share your operating question
02
We recommend the right diagnostic
03
Receive a fixed-fee quote
If the scope needs adjusting to meet minimum diagnostic thresholds, we'll recommend the strongest design before quoting.
Have questions or prefer to talk it through first?
Book a scoping callTypical response: within 1 business day.